Week 1
July 1 - 4
Launch!

1. sign up to be an organizer in your city! (wait for approval - you'll receive a email from us soon)
2. once approved, join #sunbeam-organizers
3. share feedback on our ULTIMATE ORGANIZER GUIDE
4. join the very first check in call

1. sign up to be an org if you haven't already!
2. tell your friends to sign up for their (or your) city as well
3. read the ULTIMATE ORGANIZER GUIDE
4. attend check-in call #2

Week 2
July 5 - 11
Find co-orgs

Week 3
July 12 - 18
Avengers Sunbeamers assemble!

1. sign up to be an org if you haven't already!
2. get to know your other organizers
3. create a canvas in your #sunbeam-city-orgs channel and add 10+ venues to email with info and contacts
4. attend check-in call #3

POC:
1. create #sunbeam-city for your city
2. check your emails to set up your event's HCB and custom city@sunbeam.hackclub.com email

1. email every venue in your spreadsheet (only 1 per venue tho!)
2. start making prospectus
3. make your event's website
4. attend check-in call #4

POC:
1. create #sunbeam-city for your city
2. check your emails to set up your event's HCB and custom city@sunbeam.hackclub.com email

Week 4
July 19 - 25
venue!

Week 5
July 26 - 31
venue & sponsors!

1. add 30 more venues to email
2. finish prospectus & create a sponsor contact list
3. make insta (and other socials!) account using your city@sunbeam.hackclub.com email
4. start making budget
5. attend check-in call #5

1. secure that venue!
2. start outreach - put up 5 posters each!
3. make 5 social media posts to advertise
4. email 10 more sponsors and finish budget
5. start looking for food options (and merch/prizes if you have enough moola)
6. attend check-in call #6

Week 6
Aug 1 - 8
venue & outreach!

Week 7
Aug 9 - 15
outreach
... and food!

1. secure that venue!!!
2. MORE outreach! - post 5 more social media posts
3. email more sponsors & finish budget
4. start looking for food options (and merch/prizes if you have enough moola)
5. attend check-in call #7

1. secure that venue!!!
2. even MORE outreach!
3. email more sponsors & finish budget
4. finalize food options as well as merch/prizes
5. attend check-in call #8

Week 8
Aug 16 - 22
outreach!

Week 9
Aug 23 - 28
finalize everything!

1. outreach, outreach, OUTREACH!
2. yes, even MORE outreach!
3. finalize food options
4. make organizer run of show
5. attend last check-in call

Make sure you have EVERYTHING you need for the social! Go check out the venue if possible and do a run-through with your orgs to map out the event.

1. take a deep breath, you got this!
2. read through the DAY-OF LAWS in the quickstart guide with your orgs one more time
3. have fun : )

Sunbeam
Aug 29
yay!!!